This summary is pretty rough around the edges. It was quickly typed up during our management meeting held on Tuesday, October 30, 2007.

October 30, 2007
Josef
Gary
Harv
Steve
Janina
Arthur (arrived in the middle of (2))

(1) Hours
(2) Resupply of tools
(3) Finances
(4) Volunteer promotion
(5) Shop Policies
(6) Website stuff/scheduling
(7) Kids

(1) Hours
Harv - make all weekdays 7 to 10 p.m.; most traffic is about 8 to 8:30 p.m.

Objection/Concern:
Steve - 3 hours is not a lot of time
Counter: Most people only get two hours anyway (since they show up at 8 p.m.)

Gary - I want to open at 5 p.m.
counter: I can’t make it at that time - I work.

Gary, I absolutely disagree. I come and open the shop, clean up, early. People are here. Do you have a problem if I come here and work in the shop before we’re open?

Steve - if Gary wants to make an arrangement with someone, or work with someone, without a second person - that is okay. The front gate should be close

To be done:
update website
update bikeboom posting
make new shop hour flyer

Phone Line - we need to get a phone (everyone except Josef said this)
Phone bill needs to be paid - talk to Hector (Josef, talk to Hector - forward information to Harv)
Phone list of contacts needs to be improved

Computer bullshit - Mauricio/Steve - can we get it working?

(2) Tools
What do we need?
Steve - wholesalers/suppliers in town - not the cheapest, but will sell in quantities;

Tubes: 700 tubes (19-25 & 25-32 - work with 27 x 1/4) presta and schraeder (large ones);
20 inches - variety of sizes
26 - no need right now
albes bmx mailorder

Lubricants - WD40 ($17)

Chain tool tips - park tools chain tool tips ($8 for 2)

Freewheel extractors - suntour two and four prong

Cable tips (bike parts U.S.A.) - $15 for two or three hundred

Rim tape - a big roll

Orange hand cleaner ( I suggest borax) “Fast Orange”

Dry erase Markers

Headset plyers - $6.50 (plus shipping on bike tools etc.) - like a channel lock

teflon tape

Gary - headset and bottom bracket press - shot down by others

person to buy this shit? Linda and Steve itano
Steve - wants a place to allow people to write stuff down
Gary - format wish list, print it up, put it in the shop
Steve and Linda - use dry erase board

Parts - how do we hook up more parts/bikes - Orange 20 (buying stuff at wholesale), Bike Kitchen hookup;
Bike Kitchen hookup - Steve
Bike Doctor - Gary

700 wheels - $30 apiece on Niagra

Parts - where do we put them? How do we organize them effectively?

Steve - organizing day - Gary and Linda and Harv have already set up a day to do this
Linda - set up an area for parts
Gary - lumber for bench area - or I use it to build my fence

Move R2D2 thing out of the way, move shelves;

Place to clean - back area (hector’s stuff) & under the bench area - need our crew to come in and help out;

(3) Volunteer promotion

Josef - volunteer meeting, a regular meeting(?)
regular meeting is a social thing - we don’t have regular members …
Steve - if you don’t empower those people to make decisions, they say “am I your nigger?”, we need to recognize those people who step up;

Gary - I want John to be here, and be a part of this; He has put in a lot of time and energy;

J. Harvey and John Raspa endorsed; Steve Campos?

“We need to define the roles” - Steve Itano

What’s a good way to share our contact info?
Where are the girls? Ericka - from Occidental. Postings up on a forums? Sure.

It is hard to get people to stay - there are different levels of things for them to do.

People start by coming to help out in the shop.

Josef - our web-site needs to be updated and maintained, events our posted;
Czara is just waiting;

A volunteer could do something for us - take a photo of a party, post about it online on our site
Make a video of short film
posting to the calendar
help run an event

steve - come in “throw down” - let’s see if you’re ready for the next level in this crew;

Everyone told about the volunteer sign-ing sheet/book

Steve - to Mauricio - quit fucking around with the Kitchen thing, we need something in here that just works - an Excel sheet or something

PROMOTION - John Harvey and John Raspa; Paul Barclay - voted in?

Wrangle this issue - who will do it? Arthur is the volunteer coordinator.

Tracking hours, our policiy is on our forum (volunteer page on web-site! - from forum)

Josef - to Arthur - any direction that you take it, that would be really what we need; any simple system you can organize; something that lets Arthur know what is up

Contact sheet - NEEDS TO BE FORMATTED - for Steve Itano and Others

Google Calendar - needs to be amended to have numbers in front of names

(4) Financials

Janina - we have $743 + money in cash box
That is including $300 from last month
midnight ridazz $?!

Manny … he’s on his way to La Habra … someone should talk to Manny
Steve: financial plan … how do we deal with money that comes in the door …
Gary: discrepancies every night of a few dollars
Josef: I am pissed about getting stolen during events

Gary; there is a key at the cash box

What is up with the money system?

Keys for the filing cabinet? No we don’t have a set.

We need a heavy thing to drop money into that heavy thing at the end of the night;
Do we keep money here?
For now, Janina gets our money like Al Qaeda;
Gary - takes keys, Janina takes the box;
Josef: I give Gary the money every night - it makes its way to Janina
Steve: That works well until Gary gets run down in the street. Gary is tied down too.
Locking drop-box - or a large locking mailbox
Gary - I am going to start ubilding an underground bunker

We don’t have a bank account, no dba - short term storage at the Oven;
Janina’s day is Monday - she collects our cash

Josef - we need something secure in the short term; because we don’t have a bank account, which means we can’t dump our cash off every night after
Janina gets our money on Monday and Thursday; posts total on Forum - It is “Core Member” only - to keep that info away from the tax man;

How big a deal is the DBA? Tax ID # needed.

Gary has a wholesale I.D. - he can use his tax number to purchase stuff

Business Deets - Harv did a lot of research 501(c)4 -

The first step in us being prepared to file paperwork.
Nonprofit - 501 c 3 - religious, mutual benefit (a club), public benefit - sporting groups
filing fees look to be under $200

we use that paperwork to apply for business licenses, etc.

Arthur’s question - liability?

When you become a 501, the corporation indemnifies everyone who works for the corp. The Board of directors are liable - through a cash deposit, a bond, or an insurance policy for risks inherent to the operation of the corp. No insurance = board is liable.

So, we need some suckas to be on the board of directors

Insurance needs to be figured out - cost, types of coverage;

“Vote” go forward with the 501(c)(4)
Everyone is okay with the idea it seems

Steve Itano - Bikeability Survey - Ed Reyes got hit by a car twice when he was a kid.

(5) Shop Policies - Steve Itano - individual decisions made without consensus - like the Art Show; it should have been approved, in some way, by the group of 5; The concept was good, the night was positive, but it should have been handled in a better way - what kind of commitments can someone from the Oven can make on our behalf;

Use the forum, personal communication, to let everyone know what we’re planning on doing at the Oven;

-Someone asks one of the five core peeps
-They bring it to the group - see if there is any conflict (logisitcs OR personal/political conflicts)
-The core member “sponsor” is in charge that night

Proposal time: two weeks is mandatory lead time; You can’t plan a thing unless you can get a “go ahead” from the core volunteer group

Gary - anything that affects the flow of the shop needs to be approved by all of us

Josef - wants to keep things loose;

Steve - either everyone has the ability to commit the shop, or we have some rules for everyone OR we have rules for different individuals - and we spell those out

-WE CAN ONLY GIVE QUALIFIED “YES” to everyone -

Gary has a problem with the art people having the place be theirs for the night; we us as a group need to keep track of shit behind the counter;
We need a physical barrier to access to the behind the counter area;
Steve - we could take some responsibility for our policies - and prepare the shop for events - large banners that connect with hooks to the wall; permanent barrier to access behind the counter
Gary - preventative measures to keep “random” people from getting at stuff
Steve - we need something to force people to make a conscious decision about doing what we don’t want them to
GARY TO MAKE SOME SORT OF chain w. sign to prevent access to behind the counter.
Put doors on glass cabinets

Hooks on wall + banner to hang over tools wall
Glass case doors go up
chain with a “shop peeps only” sign to block access to glass shop

Gary gets the go ahead vote to make any physical improvements to the front desk area (razor wire, pit bull)

PRICING - bike frames and prices for bikes and bike frames - Harv gets hit up to create a bike frame price list & a tagging system

Harvey and Steve Itano and Linda Wei are going to tag things, price them, and establish a system of organizing the bike frames

IF NOT OTHERWISE TAGGED - IT WILL BE UP FOR SALE, ETC.

(6) Web-site stuff/Schedule

Admin page on Bike Oven site:
Google Calendar (shop schedule)
Link to Forum (or forum)

a Script that would take web-site event calendar and put them on Google calendar

Web-site calendar page - and main site page needs a more prominent calendar

Josef offers to show people how to post calendar events and posts to our web-ste - to get info up on our site - internet presence is key in L.A.

(7) Upcoming events

3rd sunday - Movie Night
Saturday had a film being made at the shop
nov. 9 - spoke(n) art - gary is putting together art show

Gary - BMX double header night - RAD & Anna Nicole Kidman’s first movie - can Arthur pass along the 80’s BMX night
Josef - “The Exiles” shown in 3 different locations in L.A. - first 30 minutes shown at Oven, move downtown to show rest of film, end in elysian park “hill x” and get boozed and show rest film; do the same thing with “Killer of Sheep”;

FIlm - Bike Oven gets put in the “thank you” section; Linda is going
Rickshaw - shave down axle bolts - make it easier to get in door; Keep rickshaw - but it needs to be easier to get in and out.

Harv - panel in the door, and paint it

Clinics - brakes clinic on Friday - that info needs to be communicated and posted! Please send info to Josef/post them on calendar